MLDC MINUTES
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ATTENDANCE: Present: Nicole Irwin, Randy Cochran, Alex Goodman, Dave Lybolt, Fred Harding, John Lavelle
Absent: Kelly Teacher
CALL TO ORDER – 6:00 PM
RATIFICATION OF E-VOTES: None
MINUTES: Approval of Regular Meeting of 03-10-2022 and Special Meeting of 03-24-2022:
Action Taken: Moved Acceptance: John Lavelle; Second: Alex Goodman; Vote: Unanimous
TREASURER’S REPORT (Bookkeeper JGS, CPA):
Bank Balance - Checking - Operating Acct. as of 02-28-2022: $31,846.17 (see Exhibit B1)
P & L – Checking – Operating Account Year to Date 02-28-2022 (see Exhibit B2)
Balance Sheet – Operating Account – as of 02-28-2022 (see Exhibit B3)
Action Taken: Moved Acceptance: Alex Goodman; Second: Dave Lybolt; Vote: Unanimous
Available Balance – Checking - Operating Acct. as of 03-10-2022: $32,86.17
PRESENTATION OF BILLS
PFK O’CONNOR DAVIES- $150.00 for April Bookkeeping (see Exhibit C1)
Fred Harding- $266. 26 - Reimbursement for Staples Purchases (see Exhibit C2)
Facebook - $10 to “Boost” a post – Auto Withdrawal on April 11th.
Action Taken: Moved to Pay Bills: Dave Lybolt; Second: Alex Goodman; Vote: Unanimous
COMMITTEE REPORTS
D&H TRANSPORTATION HERITAGE COUNCIL (Dave Lybolt) – Nothing new.
GRANTS (Fred)
Horses Bob and Billy – Kohl’s through Benevity for Horse Drawn Covered Wagon for Mamakating Summer Day Camp – Approximately $2000 expected.
Maps and Apps to Sustainability – Benevity – Nothing new.
CALENDAR (Production-Randy Cochran; Distribution -John Lavelle): Randy asked that we all request photos from those we know.
Action Taken: Moved to Sponsorships stay at $250 (1/2 banner) and $350 (full banner): John Lavelle; Second: Randy Cochran; Vote: Unanimous
TRAIL APPS (Kelly Teacher, Randy Cochran, Fred Harding)
License renews in April ($1,500) – Invoice not received
FARMERS MARKET(John Lavelle and Fred Harding)
Projected Stall Map for Opening Day (See Exhibit D1)
Participation Fees - $1,450 to date.
Need Date Clean Out Trailer – Recommend Shelving so we can use vertical space (cube)
Need Date to Finalize Marketing Budget for submittal to Board
BUSINESS PROMOTION (Randy Cochran, Alex Goodman, Fred Harding):
PUBLIC RELATIONS & SOCIAL MEDIA (Kelly Teacher, Randy Cochran, Fred Harding).
New Website
BUSINESS DEVELOPMENT
Business for whom we provided a business plan will be before the Planning Board for an anticipated conditional approval in May
Working with two additional new businesses
OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
ADJOURNMENT
Action Taken: Moved to adjourn: Randy Cochran; Second: John Lavelle; Vote: Unanimous
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ATTENDANCE: Present: Kelly Teacher, John Lavelle, Alex Goodman, Dave Lybolt, Fred Harding,
Randy Cochran, Supervisor Michael Robbins, Council Person Matthew Mordas, Council Person Tyler
Wood Absent: Nicole Irwin
CALL TO ORDER – 5:08 PM
COMMITTEE REPORTS
D&H TRANSPORTATION HERITAGE COUNCIL (Dave Lybolt) – Moving forward with Federal
Certification
GRANTS (Fred Announced He Applied for Two)
Horses Bob and Billy – Kohl’s through Benevity for Horse Drawn Covered Wagon for Mamakating
Summer Day Camp
Maps and Apps to Sustainability – Benevity
CALENDAR (Production-Randy Cochran; Sponsorships; Distribution -John Lavelle): Planned Cover
Page Presented
TRAIL APPS (Kelly Teacher, Randy Cochran, Fred Harding).
Rack Cards arrived. License renews in April ($1,500); Third Trail App Released; Work on
Fourth Trail Started.
MAMAKATING FARMERS MARKET(John Lavelle and Fred Harding)
Vendor Contract Status – Over 20 Vendors
Music Status - All Booked –
New Logo Goal Presented by creator Alex Goodman
PUBLIC RELATIONS & SOCIAL MEDIA (Kelly Teacher, Randy Cochran, Fred Harding).
New Website created by Kelly Teacher is Up and Running
BUSINESS DEVELOPMENT
ADJOURNMENT at 6:10
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ATTENDANCE: Present: Kelly Teacher, John Lavelle, Alex Goodman, Dave Lybolt, Fred Harding
Absent: Randy Cochran, Nicole Irwin
CALL TO ORDER – 6:02 PM
ELECTION OF OFICERS
PRESIDENT – FRED HARDING
VICE-PRESIDENT – JOHN LAVELLE
SECRETARY – KELLY TEACHER
TREASURER – ALEX GOODMAN
Action Taken: Kelly Teacher moved that above slate be elected. Second: Alex Goodman
Vote: Unanimous
RATIFICATION OF E-VOTES:
Purchase of five large backboards for Farmers Market (See Exhibit D3)
Action Taken: Moved Acceptance: John Lavelle; Second: Fred Harding; Vote: Unanimous
MINUTES: Approval of Regular Meeting of 02-10-2022 as Distributed:
Action Taken: Moved Approval: Dave Lybolt; Second: Alex Goodman; Vote: Nicole Irwin and
Randy Cochran would have to abstain (were not present at February 10, 2022 meeting), Dave
Lybolt, Alex Goodman, Kelly Teacher, John Lavelle and Fred Harding vote Aye.
TREASURER’S REPORT (Bookkeeper PFK O’CONNOR DAVIES):
Bank Balance - Checking - Operating Acct. as of 02-28-2022: $31,246.17 (see Exhibit B1)
P & L – Checking – Operating Account Year to Date 02-28-2022 (see Exhibit B2)
Balance Sheet – Operating Account – as of 02-28-2022 (see Exhibit B3)
Action Taken: Moved Acceptance: John Lavelle; Second: Fred Harding; Vote: Unanimous
PRESENTATION OF BILLS
PFK O’CONNOR DAVIES- $150.00 for March Bookkeeping (sent separately)
Action Taken: Moved Authorization to Pay Bills: Alex Goodman; Second: Kelly Teacher; Vote:
Unanimous
COMMITTEE REPORTS
D&H TRANSPORTATION HERITAGE COUNCIL (Dave Lybolt)
GRANTS (Fred Announced He Applied for Two)
Horses Bob and Billy – Kohl’s through Benevity for Horse Drawn Covered Wagon for Mamakating
Summer Day Camp
Maps and Apps to Sustainability – Benevity
CALENDAR (Production-Randy Cochran; Sponsorships; Distribution -John Lavelle): No Report
TRAIL APPS (Kelly Teacher, Randy Cochran, Fred Harding).
Rack Cards arrived.
License renews in April ($1,500)
MAMAKATING FARMERS MARKET(John Lavelle and Fred Harding)
Vendor Contract Status
Music Status - All Booked –
New Logo Goal is End of March
MINUTES
MLDC REGULAR MEETING 03-10-2022
Location: Virtual via Zoom
BUSINESS PROMOTION (Randy Cochran, Alex Goodman, Fred Harding):
PUBLIC RELATIONS & SOCIAL MEDIA (Kelly Teacher, Randy Cochran, Fred Harding).
New Website created by Kelly Teacher is Up and Running
BUSINESS DEVELOPMENT
OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
Special Meeting with Supervisor and Liaisons – Reports on Trail Apps, New Website, Farmers
Market, Calendar (if any activity yet)
ADJOURNMENT at
Actions Taken: Moved approval: Alex Goodman; Second: John Lavelle; Vote: Unanimous
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ATTENDANCE: Present: Kelly Teacher, Nicole Irwin, John Lavelle, Alex Goodman, Randy Cochran, Dave Lybolt, Fred Harding
Absent: None
CALL TO ORDER – 6:03 PM
RATIFICATION OF E-VOTES:
None
Action Taken: N/A
MINUTES: Approval of Regular Meeting of 12-09-2021 as Distributed:
Action Taken: Moved Acceptance: John Lavelle; Second: Kelly Teacher; Vote: Unanimous
TREASURER’S REPORT (Bookkeeper JGS, CPA):
Bank Balance - Checking - Operating Acct. as of 12-31-2021: $3,211.17 (see Exhibit B1)
P & L – Checking – Operating Account Year to Date 12-31-2021: (see Exhibit B2)
Note: Could operate at a loss because we had carry-over funds of $11,647.42 from 2020.
Action Taken: Moved Acceptance: Fred Harding; Second: John Lavelle; Vote: Unanimous
Available Balance – Checking - Operating Acct. as of 12-09-2021: $3,211.17
Presentation of Bills
JGS, CPA - $150.00 for January (see Exhibit C1)
Note: Prior balance paid -crossed in mail-ONLY $150 due.
Annual Dues for D&H Transportation Heritage Council - $40.00 for 2022
Action Taken: Moved Authorization to Pay Bills: Dave Lybolt; Second: Alex Goodman; Vote: Unanimous
COMMITTEE REPORTS
D&H TRANSPORTATION HERITAGE COUNCIL (Dave Lybolt)
CALENDAR (Production-Randy Cochran; Distribution -John Lavelle):
TRAIL APPS (Kelly Teacher, Randy Cochran, Fred Harding) – Tourists like the rack cards. They are basically gone.
Reorder pricing
Qty 250 - $174.38
Qty 500 - $271.25
Qty 200 - $310.00
Action Taken: Moved to Acquire 250: John Lavelle; Second: Kelly Teacher; Vote: Unanimous
Advertising/Marketing Preliminary Budget proposal for Trail Apps attached.
Action Taken: Moved to Acquire 250: John Lavelle; Second: Kelly Teacher; Vote: Unanimous
MAMAKATING FARMERS MARKET (John Lavelle and Fred Harding):
Discussion of New Logo – Kelly Teacher and Alex Goodman to work on variations for Board to review.
AIRPORT PROMOTION
Owner, Dan Zelek, in Europe. Will call me upon his return to set up meeting.
SOCIAL MEDIA (Kelly Teacher, Randy Cochran, Fred Harding).
Kelly Teacher developing a new website for our consideration
Will incorporate a “where to stay section”
BUSINESS DEVELOPMENT OPPORTUNITIES.
OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
At last meeting Board requested Fred Harding to research alternative firms for state required audit.
Action Taken: Fred discussed with our bookkeeping CPA firm. They do not do them. Too time consuming. They said $5,500 very reasonable. They referred me to a firm in Albany area. That firm told me $9000 was their average price. If we were trying to get close to $5,500, they would not quote.
ADJOURNMENT at 7:15 PM
Actions Taken: Moved approval: Randy Cochran; Second: Dave Lybolt; Vote: Unanimous
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ATTENDANCE: Present: John Lavelle, Randy Cochran, Kelly Teacher, Fred Harding Absent: Dave Lybolt, Alex Goodman, Nicole Irwin
CALL TO ORDER – 6:00 PM
RATIFICATION OF E-VOTES:
None
Action Taken: N/A
MINUTES: Approval of Regular Meeting of 11-11-2021 as Distributed:
Action Taken: Moved Approval: Randy Cochran; Second: Kelly Teacher; Vote: Unanimous
TREASURER’S REPORT (Bookkeeper JGS, CPA):
Bank Balance – Checking – Operating Acct. as of 11-30-2021: $3,211.74 (see Exhibit B1)
P & L – Checking – Operating Account Year to Date 11-30-2021: (see Exhibit B2)
Balance Sheet – Operating Account – as of 11-30-21: (see Exhibit B3)
Action Taken: Moved Acceptance: John Lavell; Second: Randy Cochran; Vote: Unanimous
Available Balance – Checking – Operating Acct. as of 12-09-2021: $3,211.74
Presentation of Bills
JGS, CPA $150.00 for December Bookkeeping (see Exhibit C1)
Action Taken: Moved Authorization to Pay Bills: Kelly Teacher; Second: Randy Cochran; Vote: Unanimous
COMMITTEE REPORTS
D&H Transportation Heritage Council (Dave Lybolt)
Calendar Committee (Production-Randy Cochran; Distribution -John Lavelle) Randy reported that new vendor was great to work with. Very helpful with the updates. We saved ±$1,000 plus shipping because Fred and Randy picked them up from Honesdale.
Trail Apps (Kelly Teacher, Randy Cochran) –Waiting for O & W Historian Comments to complete Trail 3. Status? Kelly talked with O&W historian. Is working on updated version which she will distribute to members of MLDC for their review. Theming on how the O&W changed Mamakating.
Action Taken: Moved that we create a Google Doc for purposes of creating an Advertising/Marketing Plan for the Trail Apps for 2022: Randy Cochran; Second: Kelly Teacher; Vote: Unanimous No Report
Mamakating Farmers Market Committee (John Lavelle and Fred Harding):Everyone agreed Fred’s newsletter is great. Agreed only set up tents for music, all other vendors on their own. If the town does the setup, then MLDC members will only be needed for the break down each week.
Soaring Competition (Randy Cochran, Alex Goodman): Board asked Fred to set up meeting with Airport Owner to discuss support/promotion of Airport for next year. Owner, Dan Zelek, in Europe until January. Will call Fred to set up meeting on return.
Social Media Committee (Kelly Teacher, Randy Cochran, Fred Harding). Board advised they would wait until December 7th for decision from Erika. Erika concerned she may be too busy with a new business starting. Suggest we authorize Kelly, John, and Fred to recommend an alternate(s) Public Relations Coordinator to the Board for consideration. Group discussed that we may have been asking too much from last social media coordinator in that they were not from Mamakating. Using a local person may be key to getting posts from someone who is “here” no action taken other than discussion.
Business Development Opportunities. Fred provided 42-page business plan to Two Farms Brewing Company (no charge-on behalf of MLDC).
Ideas to develop: 1) Wurtsboro short term rental links on website, Status? Would need to be mostly links to places available within the Village of Wurtsboro. Town zoning has made air BNB somewhat difficult.
2) Research alternative audit firms. Started. Inquiries out.
3) Alex suggested creating a “Health/Wellness Event” in Wurtsboro. (i.e., Crystal, Red Dot, Health Food Store, Coffee Shops, Yoga, etc.).
Action Taken: Moved that Alex and Randy take the lead on #3 and report back to the Board: Randy Cochran; Second: Alex Goodman; Vote: Unanimous. No Report
OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
Idea floated about the possibility of a “Sportsmans Flea Market” to take place at the town park in the summer. A one-day event like a normal flea market/garage sale but focused on fishing, hunting, hiking and other outdoor gear. Goal to be bringing outdoor focused people into Mamakating, even if just for the day.
MLDC Board – John is aware of someone who just retired that might make a good board candidate, if the board gets expanded at some point.
ADJOURNMENT at
Actions Taken: Moved approval: Randy Cochran; Second: John Lavelle; Vote: Unanimous
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ATTENDANCE: Present: Kelly Teacher, Nicole Irwin, Alex Goodman, Randy Cochran, John Lavelle, Fred Harding, Dave Lybolt
Absent: None
CALL TO ORDER – 6:00 PM
RATIFICATION OF E-VOTES:
Approved $100 dues to SCVA for MLDC and Mamakating Farmers Market ($200 Total)
Approved submittal of MLDC 2022 budget to State by October 31, 2021 by Nugent & Hauessler
Approved payment of Spencer Printing invoice for 4000 calendars in accordance with previously approved quotation for $4,123.20. Note: Savings of about $2500 over previous vendor.
Action Taken: Moved Ratification of E-Votes: Dave Lybolt; Second: Alex Goodman; Vote: Unanimous
MINUTES: Approval of Regular Meeting of 10-14-2021
Action Taken: Moved Approval: John Lavelle; Second: Nicole Irwin; Vote: Unanimous
TREASURER’S REPORT (Bookkeeper JGS, CPA):
Action Taken: Moved Acceptance: Randy Cochran; Second: Alex Goodman; Vote: Unanimous
Presentation of Bills
Action Taken: Moved Authorization to Pay Bills: Randy Cochran; Second: Kelly Teacher; Vote :Unanimous
COMMITTEE REPORTS
Trail App (Kelly Teacher, Randy Cochran)
Action Taken: Moved that we create a Google Doc for purposes of creating an Advertising/Marketing Plan for the Trail Apps for 2022: Randy Cochran; Second: KellyTeacher; Vote: Unanimous
D&H Transportation Heritage Council (Dave Lybolt)
Calendar Committee (Production-Randy Cochran; Sponsorships-Dave Lybolt)
4000 in process of being distributed
Mamakating Farmers Market Committee (John Lavelle):
Social Media Committee (Randy Cochran, Kelly Teacher, Fred Harding)
Soaring Competition Project (Randy Cochran, Alex Goodman)
Business Development Opportunities
OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
Alex Goodman suggested that we consider a Health/Wellness type walk in Wurtsboro. (i.e., Crystal, Red Dot, Health Food Store, Coffee Shops, Yoga, etc.).
Action Taken: Moved that Alex and Randy take the lead and report back to the Board: Randy Cochran; Second: Alex Goodman; Vote: Unanimous
ADJOURNMENT at 7:02
Actions Taken: Moved Adjournment: Randy Cochran; Second: John Lavelle; Vote: Unanimous
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ATTENDANCE: Present: Kelly Teacher, Nicole Irwin, Alex Goodman, Randy Cochran, John Lavelle, Fred Harding Absent: Dave Lybolt
CALL TO ORDER – 6:02 PM
RATIFICATION OF E-VOTES:
Approved Minutes of August 12, 2021 as Distributed
Approval of September Outside Bookkeeper Report
Approval to pay bills submitted at September Meeting
Approval to place ad for $2295 in Sullivan Catskills Travel Guide (100,000 printed)
Approval for MLDC to promote Soaring competition at Wurtsboro Airport
Approval for PR Committee to terminate Niki Jones Agency
Action Taken: Moved Ratification of E-Votes: Fred Harding, Second: Kelly Teacher; Vote: Unanimous
MINUTES: Approval of Regular Meeting of 09-09-21 (No minutes for September-lacked quorum)
Action Taken: None
TREASURER’S REPORT (Bookkeeper JGS, CPA):
Action Taken: Moved Acceptance: Randy Cochran; Second: Alex Goodman; Vote: Unanimous
Presentation of Bills
Action Taken: Moved Authorization to Pay Bills: Alex Goodman; Second: Randy Cochran; Vote :Unanimous
COMMITTEE REPORTS
O & R Grant for MEEC (Alex Goodman)
Trail App (Kelly Teacher, Randy Cochran)
D&H Transportation Heritage Council (Dave Lybolt)
Calendar Committee (Production-Randy Cochran; Sponsorships-Dave Lybolt)
Mamakating Farmers Market Committee (John Lavelle):
Social Media Committee (Randy Cochran, Kelly Teacher, Fred Harding)
Soaring Competition Project (Randy Cochran, Alex Goodman)
Business Development Opportunities
OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
ADJOURNMENT at 7:02
Actions Taken: Moved Adjournment: Randy Cochran; Second: John Lavelle; Vote: Unanimous
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No Meeting, lacked quorum
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ATTENDANCE: Present: Kelly Teacher, Alex Goodman, Randy Cochran, John Lavelle, Fred Harding Absent: Nicole Irwin, Dave Lybolt (Dave called in for update after meeting)
CALL TO ORDER – 6:02 PM
RATIFICATION OF E-VOTES:
Authorized Accountants to Submit Audit to State
Authorized use of Kohl’s Grant and MLDC Funds to Provide Covered Wagon rides for
Mamakating Summer Camp as Advertising. Flyers and Coupons distributed to adults picking up children (103).
Send letter to DOT regarding Interchanges 114 and 115 on Route 17
Authorized additional advertising for Farmers Market
Action Taken: Moved Ratification of E-Votes: John Lavelle; Second: Alex Goodman; Vote: Unanimous
MINUTES: Approval of Regular Meeting of 07-08-21 as Distributed:
Action Taken: Moved Acceptance: Alex Goodman; Second: Randy Cochran; Vote: Unanimous
TREASURER’S REPORT (Bookkeeper JGS, CPA):
Action Taken: Moved Acceptance: Fred Harding; Second: Alex Goodman; Vote: Unanimous
Presentation of Bills
Action Taken: Moved Authorization to Pay Bills: Randy Cochran; Second: Jon Lavelle;
Vote :Unanimous
COMMITTEE REPORTS
O & R Grant for MEEC (Alex Goodman)
Trail App (Kelly Teacher, Randy Cochran)
D&H Transportation Heritage Council (Dave Lybolt)
Calendar Committee (Production-Randy Cochran; Sponsorships-Dave Lybolt)
Mamakating Farmers Market Committee (John Lavelle):
Social Media Committee (Randy Cochran, Kelly Teacher, Fred Harding)
Soaring Competition Project (Randy Cochran, Alex Goodman)
Business Development Opportunities
OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
ADJOURNMENT at 7:00
Actions Taken: Moved Adjournment: Randy Cochran; Second: Alex Goodman;
Vote: Unanimous